Whatever the nature of your business, whether you are from the retail industry to the airline industry, you need a specific policy for handling visitors at the jobsite. The policies are there not just to consider the welfare of the visitors, but also the employees and the business in general. Visitors, at an unfamiliar workplace, can injure themselves, harm others, and even damage the property.
Moreover, there is also a possibility of theft, sabotage, and scare tactics. Each organization may encounter distinctive and varying problems. Of course, multinational companies are expected to have more visitors than small and mid-size enterprises.
An organization should develop a visitor access policy to prevent unauthorized visitors. These people can steal construction materials, tools, and equipment. You can even protect intellectual property through adding clauses to the policy. In order to safeguard your business from a potential hazardous situation, a policy needs to be written to look after the visitors and the employees.
Visitors must check in and check out.
- Before anything else, a visitor must sign up and state the purpose of this official visit. Additionally, the other details that should be included are: visitor’s name, affiliation, and duration of the visit.
Visitors must wear their badge at all times.
- After checking in, each visitor should have a photo ID badge. The ID should come with a photo if possible, and it should visibly show visitor’s name. The visitor’s badge should be worn at all times.
Visitors should be accompanied by an employee.
- All visitors should not be left unattended. An employee should escort a visitor within the company premises. There should be a security director to oversee such visitor and employee arrangements.
Strictly no photographs
Remind all visitors that they are not permitted to take photographs of the site without approval. Even if such photographs are allowed, the visitor cannot publish it without the approval of the company officials.
Sign an NDA
To ensure a strict policy, visitors should sign a non-disclosure agreement when entering the site.
The Importance of Having Certified Security Officers
Encourage employees to report visitors, who are not wearing badge. The visitors should be immediately reported to the security guard. The first thing the security personnel should do is to enact the visitor access policy. In an emergency situation, the security guards should help the employees evacuate the premises.
If you choose Echelon Protection & Surveillance as your security partner, we will deploy officers in order to effectively keep the trespassers and would-be criminals away from company premises. At Echelon Protection & Surveillance, we truly understand that theft and vandalism are pervasive in the country.
Before coming up with a detailed security plan, a security expert will have to conduct an on-site assessment first. The preliminary construction site evaluation will help identify major security flaws that could be used by criminals. If you want to know more, please give us a call at 1-610-831-0277, or you may send a message to firstname.lastname@example.org.